UKG Integration

Developed a seamless UKG-to-NetSuite integration using native APIs to automate employee profile synchronization, ensuring real-time accuracy and efficiency.


NetSuite Automation: UKG Integration for Employee Profile Synchronization

Efficient workforce management is critical for any organization. In this project, I developed a seamless UKG (Ultimate Kronos Group) integration with NetSuite to automate the synchronization of employee profiles. The solution addressed a common challenge faced by growing businesses: keeping employee data consistent across systems while minimizing manual effort and reducing errors.

Imagine an HR team processing hundreds of employee changes each month—new hires, promotions, department transfers, and terminations. Manual data entry across disconnected systems leads to delays, mistakes, and unnecessary administrative overhead.

This integration leverages UKG’s native APIs to retrieve employee information on a regular schedule. Using the retrieved data, the solution automatically creates or updates employee profiles in NetSuite, ensuring real-time accuracy and consistency. Key functionalities include:

  • Creating new employees: Automatically adding profiles for new hires in NetSuite based on UKG records.
  • Updating changes:Syncing critical updates such as manager assignments, job titles, and department moves.
  • Inactivating employees: Efficiently marking employees as inactive in NetSuite upon termination to maintain compliance and data integrity.

Benefits of the Integration

  • Time Savings: Automates repetitive data entry, freeing up HR and administrative resources.
  • Data Accuracy: Ensures reliable and up-to-date information across systems by minimizing human error.
  • Scalability: Handles high volumes of employee changes effortlessly, supporting growing organizations.
  • Compliance: Maintains clean, consistent records, critical for audits and reporting.
  • Seamless Scheduling: Regular API calls ensure continuous synchronization between UKG and NetSuite without manual intervention.
This project demonstrates the power of automation and API-driven integrations to streamline operations and enhance inter-system collaboration. By reducing administrative burdens, businesses can focus on what matters most—supporting their people and achieving their goals.